Open Board Meeting (March 2020)

Open Board Meeting Agenda Meeting Date 02/16/20

Intro By Taevarth

  • Open the meeting with who we are, introduce each board member and architect.
  • We’re looking forward to a great 2020 with What’s coming to Evolved -
    We’ll talk about the Meetup Orlando, New Games coming out and Community interaction growth through community wide games (CAH - Jackbox)

Community News

##Meetup Orlando - Taevarth
I’ll give updates, and go over what the meetups are for those that might be new to it, and how peopel can still join for this year.

Star’s section -As those of you that have been around for a bit know, we’ve been occasionally doing some Evolved Community Wide Game nights. So far we’ve had a few rounds of trivia fun, cards against humanity, and we did Jackbox games as a group on New Years Eve. They are a blast and a great way to meet people outside of the circle of people you normal play with. I highly recommend everyone tries coming to them when you can, even if its just to drop in for 5 or 10 mins!

I am going to be linking a survey tomorrow morning for everyone to vote on the date/time of the next Game Night so please take the time to fill that out and help us get the next fun Game Night going! I am aiming for it to be towards the end of March most likely.

Cata and I have been working in a new section on the forums called Evolved Community Information(and yes we do have forums :stuck_out_tongue: ). It is a collection of a ton of useful information ranging from past Open Board meetings notes, links to Evolved’s Discord and Social media, Instructions on how to play the various Discord Bot games we use, as well as information on ways you can help assist Evolved. This section is a great place to direct newer members to if they have questions or just a refresher for our current members!

And the final thing from me is some quick information about the Community Guides. They are a non-officer role that works with me in helping plan future game nights, welcoming new members into our amazing community, as well as helping assist with bumping forum recruitment threads. It’s a great way to help Evolved grow that doesn’t take a huge amount of your time. If you have any questions about being a Community Guide, just reach out to Star on Discord!


Game Activity

We are really trying to attempt to bring our community closer together. We try and add in different channels based on what our members are playing into our Gaming section on discord. But we really need some help from you all as well. When we scroll down the member list to see what people are playing its always coming up blank under there name. We would like to ask all of our members to do the following.

  • Click on your Settings (Cog Wheel) in the lower Left side of discord
  • Click on Game Activity
    • Look for “Display currently running game as a status message.”
  • Move the slider so dot is on left side

Voice Activity

We have been noticing from some complaints about members that have there Voice Activity set so sensitive that we are hearing lots of annoying background noise. If you are asked to turn it down please do so. If its not getting any better you will be asked again to turn it down. If its getting to the point where its getting annoying you might end up finding your self server muted. Please respect your other fellow members they do not need to hear your every breath. Also if need be you might be asked to switch to Push-to-talk.

Walls of Text

Quick little tip about Walls of Text that people post. In order to drop your lines in discord all you need to do is hit…

  • Shift+Enter

This will drop to a new line and not have that annoying eye squinting wall of text.

  • Current Game New

  • ESO

  • FF14 - FFXIV is currently in the ShadowBringers expansion, not to be confused with Shadowlands… They just recently released the 2nd major patch for the expansion, and are continuing to release more content with another patch coming this Tuesday. They recently added a new tier of raids which we are building a team for, and they recently added gathering raids with Ocean fishing and as of Tuesday they’re adding Diadem. They are releasing a new set of crafting fates with the restoration of Ishgard as well on Tuesday. We were able to recently acquire a large plot house and we had a contest to decorate it, with the top 3 people being able to decorate each of the three floors, our winners were Gilroy Kilroy, Rilid and LIFEFORM. They did a great job, and were able to use up all 400 slots of items for the house, they did a great job. We should be hearing in the fan fest that’s coming up in the US in November what the next expansion is. They do multiple fan fests around the globe, and the US is usually where they give the initial teaser trailer for the next expansion, then Europe they give more a few months later, and in Japan they finally give most of the prerelease details. We will be seeing 3 more major patches, and a final content patch is usually going to be 5.55 where they finish out this expansions story and finalize the set up for the next expansion.

WoW-A Notes: WoW-A is still growing through 8.3. With our non-mandatory attendance, we typically run 3 raid groups on Tuesday, and shrink to 2 groups on the weekend. Our teams have cleared N & H Nya’lotha - and we stepped into Mythic last night. M+'s still seem to be the game’s biggest draw, and we’re loving the new affix. Still plenty to finish up in BFA, but we’re all looking forward to Shadowlands! Panda DK’s for everyone!

WoW Horde side is doing great! Continuing to grow, and we’re up to 250 accounts. Started the current raid tier with an over-full roster for the first time, and so we made the decision to back off active raid recruiting – though always recruiting socially, of course! Definitely interesting to have such a huge raid at the start. The raid has stabilized at about 20+ per night now, so we may start looking at picking up raid recruiting again. Raid progression is currently at 11/12 with steady progress each week (and honestly, tons of fun). Outside of raid we have M+ groups running pretty much daily, and we try to get several groups done throughout the day on Saturdays. Good activity from low keys all the way up through 15s. Visions turned out to be more of a solo activity than group. Alt raids have been very popular this tier as well, we usually have 20+ every Sunday, including some regulars who can’t make main raid time. For any new Horde side players in the meeting tonight (or even if you’ve been around for a while!): if you ever have questions, need help, have suggestions, have a gripe, or anything like that – please don’t hesitate to DM an officer.


Hello all you casual gamers out their that play lots of different games with us in our community. We are currently going to be changing some things within our casual gaming section by re writing our Evolved Casual Gaming and Chapter Creation Overview, which means you will have to go there and check out whats new. Cause we dont have the time to go over all of it. So go to forums and check it out.

New Games of 2020, Beta’s and Rumors

Looks like we have a few games coming out this year we will go over. We got 1 beta that we know of as well as some exciting rumors for a couple different games. Links will be on this meeting notes for the different websites and links to our forums.

New Games in 2020

  • New World
    • is an upcoming massively multiplayer online role-playing video game by Amazon Game Studios set to release in May 2020. Set in the mid-1600s, players colonize a fictional land modeled after British America in the Atlantic Ocean. Players scavenge resources, craft items, and fight other players.
    • Check out what we know on our forums at the New World - General Information
  • Cyberpunk 2077
    • Enter the world of Cyberpunk 2077 — a storydriven, open world RPG of the dark future from CD PROJEKT RED, creators of The Witcher series of games. COMING SEPTEMBER 17TH, 2020

Beta’s in 2020

  • Magic: Legends
    • Become a Planeswalker in Magic: Legends, a modern MMO Action RPG for PC, Xbox One, and PlayStation®4. An ancient force moves in the darkness and it’s up to you to walk the planes and gather the power needed to fight.
    • This game is alot like Diablo 3 style game play. There is a Beta this year. Lots of good information can be found at the MMORPG Magic:Legends
  • Legends of Runeterra
    • Legends of Runeterra is a free-to-play online digital collectible card game developed and published by Riot Games. The game was released in 2020 following a series of private betas. Legends of Runeterra exists in the same universe as Riot Games multiplayer online battle arena game League of Legends.


  • Lord of the Rings
    • Amazon Game Studios’ latest project is an MMO based on Lord of the Rings in collaboration with Chinese publisher Leyou Technologies Holdings. It will be a free-to-play affair and let players explore Middle-earth with mates long before the events of the trilogy.
    • Check out what PC Gamer has to say.
  • Star Wars: Knights of the Old Republic sequel
    • A Star Wars: Knights of the Old Republic sequel is apparently in development at EA, according to a new report from Cinelix, the same source that accurately leaked the existence of the Obi-Wan TV show last year.
    • Check out what GamesRadar has to say

Casual Gaming Explained

So you’re interested in playing a new game and want to see if others are interested in playing the same thing? Make a post on the forums and in the Discord #gaming-chat to let others know. Get feedback. Go play with them. Scroll down the right sidebar in Discord to see for yourself what others are playing. Go play with them.

That’s it - it’s that easy. BUT maybe you’re looking for something a little more than just a few other players or trying to get a larger group going. Maybe you want an info section on the forums or channels in Discord for your game. Read below to get started, and because we can never cover everything, feel free to contact the Cataclysm or Taevarth with any questions.

Game Creation

Maybe the game is just coming out or it’s an old game you looking to reboot we are always looking to expand our knowledge of the game your looking at. We are open to the creation of all games. So here is how you can get started in building the game in question.


This is how we would like you to go about constructing a new post on the forums.
(Insert joke here about how we have forums….)


After you are done creating your forum information about the game, we will then ask that you do the following.

  • Create a post in the #gaming-chat channel
    • Find a picture that represents your game
    • Include your link to the forum post.
    • Check out the #gaming-announcement for a visual
  • Want even more visibility? Post it in the #evolved-general channel.
  • Contact Cataclysm or Taevarth to add to the #gaming-announcement

Promoting Your Game

We would love for everyone to promote their game there building with in our community. Promoting it means you might catch the attention of other members to join in the fun that you are experiencing. This is how we looking at promoting casual games with in our community.

  • Every Sunday Post your game info
    • #gaming-chat
    • #evolved-general
  • Post a picture (if you want)
  • Brief description of game
    • link to forum post

In addition to all of this it would be great to stream the game your playing. This might bring some more attention to the game your playing. Check out the Streaming With Evolved! for how to stream using Twitch. Other wise do the following to stream via discord

  • Bottom right click on little computer
  • What your streaming should be set to the game
  • Streaming channel is the channel your in
  • Click go Live

By doing all of this we are hoping that in times where members games are getting stale that they might pop into a casual game evolved has to offer to play for a few days, months or years to come.

Want A Voice/Chat Channels To Use?

So now you want voice channels with your game’s name on them? Make the post we talked about above. And then, make sure you’re active. Make sure your peeps are active. Have an active presence. Once we start noticing that a gaming channel is staying active with 4 or more members after 2 to 4 weeks of activity we will then proceed with making a voice channel for the game in question.

Initially, on Discord you can use the Gaming Party 1 & 2 (OR maybe there’s more than 2 when you’re reading this, we can’t see the future).

If we are noticing a larger number (8-10) of members playing the game in question, within the same time frame, then we can make a chat channel in the gaming section for the game that is being active and if its clogging up the #gaming-chat.

Cleaning Up Channels

We do like to keep our channels clean on our discord. We do like to cycle in voice channels that we think will be active for a bit as well from what we see along the membership listing along the right side of discord. Also turn on your Game Activity.

  • Click on Settings on Discord
  • Go to Game Activity
  • Turn on “Display currently running game as a status message”

We will have a total of 12 casual voice gaming channels active. This will be in rotations of 6-8 Weeks based on how we see the activity level is going. For the more stable games that people are active in they will be staying around a lot longer then others. So don’t be alarmed when you see channels coming and going.

Casual Gaming General Information & Recruitment

We are always looking for new members for all of our various games through out our Community. The Casual gaming side of Evolved should not be forgotten or left on the back burner. So we will be attempting to gain more membership through recruitment posts on various different websites for the games that we have in our community. Gaining more membership is always a great thing since the more members we have the we will have more activity for many different games.

We are going to need everyone’s help in order for this to succeed. Our goal is once a month we are going to be looking to bump our casual gaming recruitment posts. Gaining 1 or 2 people each month for each game will benefit us in the long run for when new games come out we will have a better presence.

Evolved Casual Gaming List

As always if your getting bored with your current game and playing something different. Make sure you check out the Evolved Casual Gaming and Chapter Creation Overview and come and talk to Cataclysm or Taevarth. We will assist you in starting up your game forum post, discord post and explain to you the in’s and out’s on getting things set up.

** Board Section to say something - optional
Issy’s Section: First, I want to give a big thank you to Soul and Origin, for all their hard work. They were part of getting Evolved going, and we’re always going to value their input. Love you guys. And second… TBH, I never know what to say here. As part of the team, my main responsibility has been to provide leadership and project management - communicating with our team, providing feedback, guiding, answering questions, monitoring, etc. So yeah. That’s me. Don’t be afraid to reach out to me to chat :smiley: